The People and Talent team is responsible for attracting, sourcing, retaining, and supporting world-class talent across Quantum Motion. Reporting to the Head of Talent and People, you will own the day-to-day lifecycle engine and operational delivery for our teams.

We are looking for an exceptional, process-driven People Operations Assistant to join us on an initial 12-month Fixed-Term Contract (with a view to extend).

By taking ownership of our day-to-day administrative engine - from onboarding and contract updates to global immigration tracking and payroll inputs - you will keep our employee experience running smoothly whilst we embark on the journey to transform our HR experience and systems.

We are in a scale-up building phase, meaning many of our backend processes are still manual, spreadsheet-heavy, and being designed in real time. We need someone who thrives on data accuracy, and takes pride in keeping everything clean, structured, and audit-ready.

The role encompasses:

Onboarding & Lifecycle Excellence:
- Own the operational execution of the onboarding journey: drafting offer letters and employment contracts, coordinating background checks, setting up new joiners in Personio (HRIS System), and organising day-one logistics.
- Ensure every new starter experiences a warm, seamless, and high-touch welcome to Quantum Motion.
- Manage offboarding admin, ensuring leaver documentation and calculations (e.g., pro-rated holiday) are processed accurately.
Immigration & Global Mobility:
- Act as the internal coordinator for our Right to Work compliance and UK Sponsor Licence records.
- Partner with our external legal advisors to track visa application statuses, document collections, and expiry timelines.
Internal Mobility & Variations:
- Draft and issue contract variation letters for internal promotions, salary adjustments, and working pattern changes.
- Coordinate global mobility requests and internal transfers across our UK, US, Spanish, and Australian entities
Payroll & Data Integrity:
- Act as the primary gatekeeper for monthly payroll inputs, collating data changes (new starters, leavers, bonuses, pension changes) with 100% accuracy.
Systems & Process Automation:
- Maintain our HRIS (Personio) as a single source of truth
- Look for ways to transition our currently manual, spreadsheet-heavy processes into automated, self-service workflows
Recruitment Support
- Partner with our Talent team to support recruitment operations during high-volume hiring phases
- Support candidate interview scheduling, when possible, across time zones and ensure a candidate-first experience

People Operations Assistant (12-Month FTC)

We ​look forward to hearing from you!

Documents

We look forward to hearing from you!